EMR comparison chart in the US

EMRs in the US

Are you an Occupational Therapist or Speech-Language Pathologist in private practice? 

Are you looking for a guide about EMRs available in the US? 

Then this article is for you. Whether you have one client or many, an Electronic Medical Record (EMR) is crucial for streamlined documentation and safeguarding client records. Congratulations on this exciting progress! If you have questions about what an EMR or practice management software is, check out this blog.

As an occupational therapist, speech-language pathologist or other healthcare practitioner, you understand the importance of efficient and streamlined documentation, scheduling, and billing processes. Running your private practice can be time consuming, between supporting your clients and managing intake and invoicing. That’s where an EMR comes into play, automating the way you manage your practice and freeing up valuable time from administrative tasks. 

Combined with good processes, an EMR will get your data organized, save you stress and time.  No more worrying if your documentation is safe or secure, or forgetting a chart file at the office, or having to remind your clients about an upcoming appointment. Having a good EMR that suits the needs of your practice is worth its weight in gold. It can save you time, help create efficient processes and improve organization. That is what we want for you. 

Is there one perfect EMR out there?

We would love to tell you that there is one perfect EMR out there for everyone, but there isn’t. After building and researching several EMRs, we have discovered that it will likely check 8/10 of your requirements, but there isn’t one that is perfect for everyone. Each person and practice is slightly different. And each EMR has a unique inception story that led them to where they are now. 

What you are looking for is one that will solve your biggest pain points or problems in business. 

Before selecting an EMR or practice management software, it is really helpful to first understand what you need. Here are a few self reflective questions to get you focused. 

    • What is the task that I like doing the least?
    • What task stresses me out the most?
    • What tasks take up most of my admin time?
    • If I could solve one problem in my business what would it be?
    • How do I want my clients to interact with their data?
    • How do I value my time? 
    • What am I willing to pay to save an hour of time?

The answers to these questions will give you a pretty good indicator of the types of features you require and what that is worth.

Hopefully, you now feel empowered to make an informed decision on an EMR that aligns with your business goals and your clients needs. 

Check out the EMR Comparison chart in the US. We hope you find this helpful!

What EMRs in the US are available for Rehab Practitioners?

Therabyte EMR OTs and SLPs. Solo therapists to small teams, traveling or clinic-based running a cash based practice.
  • Goal integrated documentation
  • Scheduler (with SMS/Email reminders)
  • Online booking
  • Client portal
  • Customizable intake and consent forms
  • 1-click invoicing
  • Credit card payment processing
  • Telehealth
  • Clinic landing page

Solo plans start at $36/mth

Team plans start at $99.00/mth (2  clinicians)

Offers a FREE 30 day trial

Simple Practice PTs, OTs, and Psychotherapists, Dieticians, Massage Therapists
  • Unlimited clients
  • Paperless intakes
  • Client portal 
  • Documentation
  • Automated invoicing and billing
  • Credit card payment processing

Solo starts at $29.00/mth (+ $15 for Telehealth)

Group plan starts at $158.00/mth (2 clinicians)

Offers a FREE 30 day trial

HelloNote Physical Therapy Billing Software
  • Unlimited Non-clinical staff accounts
  • No contracts
  • Patient Demographics/Intake
  • Scheduling with SMS/Email reminders
  • Document uploads
  • Patient portal
  • Free data migration from existing EMR

Starts at $25.00/mth

-fee for service add ons and upgrades

Offers a FREE 30 day trial

Heno PTs (more tailored to PTs), OTs, SLPs, and Massage Therapists
  • Documentation
  • Scheduling
  • Billing and Reports
  • Fax
  • Marketing Software

Start-up plan starts at $99.00/mth + $5 per visit

-fee for service add-ons and upgrades

Embark EMR OTs, PTs, SLPS, Massage Therapists, Mental Health practitioners
  • Patient Portal
  • Invoice and Superbill
  • Documentation
  • Customizable Forms
  • Automated text and email reminders
YES Starts at $20.00/mth (paid annually)

Offers a FREE 14 day trial
IntakeQ Mental Health Practitioners, PTs, Doctors, Massage Therapists
  • Scheduler
  • Automated intake
  • Client Portal
  • Payments/Invoices (Square)
  • Claims and Superbill
  • Telehealth

Forms only at $49.90/mth

Practice Management at $74.90 + $25 per additional practitioner

Offers a FREE 14 day trial

Fusion Web Clinic OTs, PTs, SLPs in pediatrics to geriatrics
  • Billing
  • Scheduling
  • Documentation
  • Insights
  • Teletherapy

Single User for Basic EMR start at $89.00

Multi User for Basic EMR starts at $29.00/user/month 

(minimum 5 users) + taxes

Theranest Psychologists, Social Workers, and Counselors
  • Unlimited note templates
  • Telehealth
  • Client Portal
  • Scheduling and appointment reminders
  • Billing and Assisted claims

Starts at $39.00/mth/for up to 30 active clients + taxes

Offers a FREE 21 day trial


Conclusion on EMRs in the US

Selecting the right Electronic Medical Record (EMR) for your occupational therapy or speech-language pathology practice is a crucial decision that can significantly impact your efficiency, productivity, and overall success. While this guide has provided an overview of popular EMR systems available in the US, it is important to remember that the best choice for your practice depends on your specific needs, preferences, and budget.

Ultimately, prioritize an EMR that aligns with your practice goals, enhances your workflow, and ensures the security and accuracy of your patient records. By making an informed decision, you can streamline your administrative tasks, improve patient care, and unlock the full potential of your private practice. Embrace this opportunity to leverage technology and propel your occupational therapy or speech-language pathology practice to new heights.


Please note this is not an exhaustive list, but an overview. Here are two other options that can help you in your quest to find your next EMR: A list put together by Sarah Lyon of OT Potential and this spreadsheet of features put together by the OT community.

Considering Therabyte as your EMR? Let us give you a tour and chat about if it’s the right fit for you.

Book your personalized demo today, or start your FREE trial with Therabyte Today!

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